Who we are
Our website address is: https://westpole.be.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Concerning a data protection you can contact: [email protected]
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Candidate Data Processing (Recruitment)
We collect and process personal data of candidates as part of our recruitment activities. This includes information provided directly by the candidate (e.g., CV, cover letter, application forms) or sourced indirectly from public platforms such as LinkedIn or job boards.
Purpose of Processing
We process candidate data for the purpose of:
- Evaluating qualifications and suitability for roles
- Communicating regarding recruitment processes
- Conducting interviews and assessments
- Maintaining a talent pool for future opportunities (where appropriate)
Legal Basis
Candidate data is processed on the basis of:
- Legitimate interest (Article 6(1)(f) GDPR) — to recruit qualified personnel for open positions
- Consent (where applicable), especially if data is retained for future roles beyond the current hiring process
Data Retention
We retain personal data collected during the recruitment process for up to 12 months following the conclusion of the process. This retention period allows us to consider candidates for future job opportunities, respond to any legal claims, and improve our recruitment practices.
If you consent, we may keep your information in our talent pool for up to 12 months to contact you about relevant future vacancies. You can withdraw this consent at any time by contacting us at [email protected].
After the retention period expires, your personal data will be securely deleted or anonymized unless applicable laws require us to keep it longer.
Data Access and Sharing
Candidate data is only accessible to authorized personnel involved in the recruitment process and is not shared externally unless required by law or with the candidate’s consent.
Candidate Rights
Candidates have the right to:
- Access their personal data
- Request correction or deletion
- Object to processing or request restriction
- Withdraw consent (where applicable)
To exercise these rights or inquire further, candidates may contact us at: [email protected]